Terms & Conditions
WEDDINGS AT THE CHATEAU PROVENCE
1. Definitions for the purpose of this document;
“The Chateau” shall mean Chateau St. Maximin, 2 Rue de Chateau, St Maximin, 30700, France.
“RFTH” shall mean Run For The Hills a trading division of Elsewhere (UK) Limited
“the Client” shall mean [clients name]
“the Guests” shall mean the agreed invited guests
“the Rental” shall mean the exclusive hire of The Chateau to the Client and Guests under these conditions
“the Services” shall mean the services RFTH agrees to deliver to the Client and Guests under these conditions
“the Event” shall mean the wedding day
“Business Day” shall mean a normal working day from Monday to Friday (excluding Bank Holidays)
“Booking Confirmation” shall mean the confirmation email and invoice received by the Client along with the Wedding Terms & Conditions
2. Basis of the Contract
2.1 RFTH contracts on these conditions only, and acceptance by RFTH of any request for the provision of Services from a Client shall be upon these conditions and shall override any other terms and conditions stipulated or incorporated by the Client. Variations or representations will only be binding on RFTH if confirmed in writing by RFTH.
2.2 The Client warrants that it is either a Guest or is the authorised agent of the Guest and is accepting these conditions not only for itself but as an agent for the Guests.
2.3 It is hereby expressly agreed that every servant or agent of RFTH (including every independent contractor from time to time employed by RFTH) shall take the benefit of every exemption and limitation contained in these conditions. They shall also benefit from every exemption from liability, defence and immunity to which RFTH is entitled and these entitlements shall protect and extend to every servant or agent for the purposes of this condition.
2.4. RFTH shall be deemed to be acting as agent on behalf of such servants and agents and all such persons shall to this extent be deemed to be parties to the contract of which these conditions form part.
3. Commencement and Duration
3.1 RFTH shall provide the Rental to the Client on the terms and conditions of this agreement.
3.2 RFTH shall provide the Rental to the Client from the agreed start date to the agreed end date of the event as stated in the Event Plan.
4. The Event
4.1 All descriptions and illustrations contained in RFTH literature, price list and advertisements or otherwise communicated to the Client are intended to present merely a general idea of the Services described and shall not form part of the contract.
4.2 RFTH reserves the right to make substitutions and modifications to the equipment used in the provision of the Services.
4.3 The agreed Rental will cease at the agreed time and date.
4.4 The agreed Services will be itemised on the Client invoice and receipts.
5. Charges and Payment
5.1 The price charged by RFTH for the provision of the Rental and Event shall be as stated in the quotation of any booking or invoice sent.
5.2 Unless otherwise agreed, the schedule for payments by the Client to RFTH shall be;
5.2.1 a first payment of 30% (including any VAT at the applicable rate thereon) shall become due at the time of booking.
5.2.2 the balance payment of 70% (including any VAT at the applicable rate thereon) is due one month prior to the agreed start date for the Event and will take into account final guest numbers agreed by the client.
5.2.3 a final balance paid after the event for any additional services agreed to between RFTH and the Client
5.2.4 a booking made within 8 weeks of the event start date shall be 100% due and payable immediately (including any VAT at the applicable rate thereon).
5.3 RFTH shall not be bound by any contract until it has accepted the booking and is in receipt of the full and cleared deposit funds and until such time RFTH shall not reserve dates, times, locations or any service necessary for the provision of the agreed Rental.
5.4 All payments due from the Client under these conditions shall be made without any set-off deduction or deferment of any nature.
5.5 The Client shall pay each invoice submitted to it by RFTH, in full and cleared funds, by the stated due date to a bank account nominated in writing by RFTH.
5.6 If the Client fails to make any payment on the stated due date then without prejudice to any other right or remedy available to RFTH, RFTH shall be entitled to:
5.6.1 cancel the booking or suspend the Rental to the client.
5.7 Any typographical, clerical or other error or omission in any quotation, correspondence or other booking documents or information issued by RFTH shall be subject to correction without any liability whatsoever on the part of RFTH.
6. Cancellation
6.1 Cancellation should be made in writing by the client and delivered to RFTH. Our policy is the following;
6.1.1 if the cancellation is in writing and is received up to 16 weeks prior to the date of the specified Rental there shall be no retention of funds.
6.1.2 if the cancellation is in writing and is received after 16 weeks and before 8 weeks prior to the date of the specified Rental then 25% of the first payment made by the Client is returned.
6.1.3 if the cancellation is in writing and is received after 8 weeks prior to the date of the specified Rental there shall be no refundable amount due to the Client from RFTH.
6.2 In the event of cancellation as set out in clause 6.1 above, RFTH shall be entitled to withhold and set off any monies received from the Client (including those referred to in clause 5.6 above) against the said cancellation charges.
7. Limitation of Liability
7.1 RFTH accepts no liability for loss, injury or damage of any nature whatsoever, whether direct or consequential, arising out of provision of the Rental, save as provided under the Unfair Contract Terms Act 1977. Without prejudice to the generality of the foregoing:-
7.2.1 RFTH maintains public liability insurance cover up to a maximum sum of £5 million and the Client and every Guest shall limit any claims against RFTH to such sum; and
7.2.2 RFTH and its servants or agents accept no responsibility in respect of any loss or damage to any property of the Client or any Guest.
8. Client and Guests Obligations
8.1 Final attendee numbers must be agreed as final by the Client and RFTH no later than 4 weeks before the date upon which the Services are due to be provided.
8.2 If for any reason the attendee numbers reduce later than 4 weeks before the date upon which the Services are due to be provided the Client will be liable to pay the price in full for the number of guests originally booked.
8.3. Each Guest agrees to act in a responsible manner and not purposely cause any disruption whilst at the Event.
8.4. If any Client or Guest is, in the opinion of RFTH, is seen to be disruptive to the Event or are not acting in accordance with the instructions of RFTH clause 10.2 shall be enforced.
8.5 Clients must ensure all payments are made by the specified due date with full and cleared funds.
9. Damages
9.1. RFTH will carry out property inspections pre and post event. This enables us to note any damages which have occurred over the course of the Event. If any damages have been sustained then RFTH will;
9.1.1 notify the Client in writing within 3 Business Days of the end of the event.
9.1.2 try to rectify damages in the first instance wherever possible.
9.2 If the damages cannot be rectified, as per clause 9.1.2, any costs related to the remedy of any damages will be payable by the Client.
9.3. Any invoice received by the Client from RFTH in relation to damages will be due and payable on receipt of invoice. Funds should be cleared and with RFTH no later than 14 days after receipt of invoice
10. Law of Contract
The construction, validity and performance of any contract shall be governed in all respects by the laws of England.